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  • design process

    Billimoria Architecture follows a design process which helps optimize delivery of services and increases clarity and transparency by defining the relationships between the architect, the client and other parties involved in a project, thereby increasing accountability and reducing risks.

    Requirements stage

    During the requirements gathering phase, the architect gathers an understanding of the requirements based on discussions with the client.
     
    Besides basic information about the focus of the project, the requirements document should identify such basic information as audiences, stakeholders, constraints, relevant facts and assumptions, naming conventions , scope of the project , risks associated with the project, functional requirements, and technical requirements
     
    In order to enable a thorough and accurate gathering of these requirements, the client shall provide Billimoria Architecture a survey of the site if deemed necessary. The costs for the same would have to be borne by the client.
     
    Before the design process commences, the client should have provided Billimoria Architecture a signed copy of the final requirements and all relevant information. Billimoria Architecture's design will be as per these requirements.

    Proposal

    Once the requirements and the site have been finalized , Billimoria Architecture will send the client a proposal document defining the scope of services, architectural and interior design fees and payment terms, along with a document detailing all processes.
     
    In agreement, the client is required to return a signed copy of these documents.
     
    The agreement clearly states the scope, and Billimoria Architecture's involvement will adhere to and be restricted to the same.

    Fees and payments

    Payment terms and conditions are defined and agreed upon at the time the contract is drawn. Along with a signed copy of the proposal, the client would also be required to pay Billimoria Architecture the therein defined initial retainer fee.
     
    Billimoria Architecture reserves the right not to take any action on the project before this fee has been paid in full. If payment has been made by cheque, work would not be initiated by Billimoria Architecture until the cheque is realised.
     
    These terms and conditions, once agreed upon, need to be adhered to strictly in order to ensure the smooth running and timely completion of the project.

    Selecting a site

    Billimoria Architecture provides its clients advice on site selection. A fee would be agreed upon for availing this service.

    Site visit

    Billimoria Architecture will make a maximum of one site visit to inspect the site at the time of exploring the agreement. Beyond this, no further site visits will be made until the project is awarded to Billimoria Architecture.

    In case of outstation projects the site visit could be made, for which a separate fee that includes the travel, stay and consultation would have to be defined and agreed upon.

    In the course of a project, during the design as well as execution processes, Billimoria Architecture may not be compelled to make any defined number of visits to the site. The requirement for the number of site visits and their frequency would vary from one project to another, and would increase or decrease during phases.

    Billimoria Architecture is responsible for sourcing and recommending materials and finishes for the project. The client would be required to approve of each

    The Design Process

    Before the design process commences, the client should have provided Billimoria Architecture a signed copy of the final requirements and all relevant information. Billimoria Architecture's design will be as per these requirements.
     
    In case the requirements provided by the client, the site or the areas change, a fee structure will be revised to address the changes.
     
    The plan and conceptual scheme would be presented to the client by Billimoria Architecture in the first design presentation. Changes or modifications in the layout, if any, would be presented in the second design presentation.
     
    Once the plan is finalised, Billimoria Architecture will present all elevations and sections to the client.
     
    3-D views or models, if included in the agreement, will be presented as Billimoria Architecture's final deliverable in the design phase.
     
    The client will be required to pay the required fee up to the design stage in order to proceed further.

    Obtaining Business solutions

    While the client shall bear the cost of sanctions and also liaisoning charges (if required to help speed the process) Billimoria Architecture is responsible for submitting the required sanction drawings for approval by the authorities.  

    The time taken to obtain sanctions varies, and Billimoria Architecture cannot be held responsible for the same.

    Identification of materials and finishes

    Billimoria Architecture is responsible for sourcing and recommending materials and finishes for the project. The client would be required to approve of each material and finish.

    Construction Drawings

    Based on the agreement, Billimoria Architecture may require the introduction of any or all of the following consultants into the project:

    • Structural consultant
    • Cost consultant
    • Plumbing consultant
    • Electrical consultant
    • Landscaping consultants


    While Billimoria Architecture may recommend consultants from their experience, the client is free to go with Billimoria Architecture’s recommended consultant(s) or make an independent choice of their own.

    Billimoria Architecture will advise the client if the competency of the recommended consultant is questionable. However, Billimoria Architecture cannot be held responsible for:

    • Designs provided by the above-mentioned consultants, respectively.
    • Costing and bill of quantities calculated by these consultants for their respective areas of expertise
    • Timelines committed to by each of the consultants for their respective deliverables
    • Quality of output of deliverables outside the scope of Billimoria Architecture’s engagement.
    • Guarantees


    The level of involvement of any or all of the above consultants would be defined by Billimoria Architecture

    Tendering and costing

    The cost consultant will provide a cost estimate based on the design, materials and finishes approved by the client.

    If the estimate provided by the consultants is above the ceiling limit of the client’s budget, materials and finishes may require to be altered, and the design may need to be revisited.

    Tender documents will be provided by the cost consultants.

    Choice of contractor

    Tender documents provided by the cost consultants will be issued to a maximum of three contractors for them to bid for the project.

    Billimoria Architecture may recommend contractors to bid for the project, however, the choice of the contractor for the project will be made by the client. The client is free to go with Billimoria Architecture's recommended contractor(s) or make an independent choice.

    Billimoria Architecture will advise the client if the competency of the recommended contractor is questionable.

    While Billimoria Architecture will endeavour to leverage the execution of the design by the contractor and team to the optimum, Billimoria Architecture cannot be held responsible for:
    • Timelines committed to by the contractor
    • Quality of output and finishes


    Payment terms and payments will be negotiated and worked out by the client directly with the contractor, and are outside the scope of Billimoria Architecture’s work.

    Change management

    In order to ensure the smooth running of the project, Billimoria Architecture has a formal change management policy, which will run alongside execution of the design.

    Changes in the site, dimensions of the site, requirements, or overall design will imply additional costs, which would have to be borne by the client.

    Changes introduced in the course of execution, recommended by Billimoria Architecture in the best interest of the project, or requested by the client, will be documented by Billimoria Architecture and require a signed approval from the client prior to their implementation. Approvals may also be communicated via e-mail.

    Billimoria Architecture will not be held responsible for cost and time implications resulting from these changes.

    Escalations

    We advise our clients to maintain a buffer of 20% of the total value of the project to accommodate for escalations stemming from:

    • change in design
    • change in basic rates of materials
    • time factors
    • other unforeseen incorporations


    Besides the above buffer, any additions or subtractions to the areas defined during the costing stage of the project will have a cost implication, which would have to be borne by the client.